Acrobat Sign
Send a SharePoint contract for e-signature and file it back automatically
Drop a contract into a SharePoint library, get it signed in Acrobat Sign, and the signed PDF plus audit trail land back in the same folder.
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Workflow library
Power Automate workflow library
37 build-ready workflows with triggers, step-by-step actions, expressions, error handling and licensing notes — written for Malaysian organisations.
Acrobat Sign
Turn a Microsoft Forms request into a signed agreement from a Word template
A form response fills a Word template, converts it to PDF and sends it for signature — no copy-and-paste.
Open →Acrobat Sign
Escalate unsigned Acrobat Sign agreements to the owner's manager
A daily flow finds agreements still out for signature after N days and escalates in Teams.
Open →Acrobat Sign
Capture Acrobat Sign form field data into a SharePoint list or Dataverse
When a signed web form or agreement completes, the values signers typed become structured data you can report on.
Open →Acrobat Sign
Bulk-send personalised agreements from an Excel list
Loop through an Excel table and send each person their own agreement — renewals, acknowledgements, policy sign-offs.
Open →Acrobat Sign
Send Dynamics 365 Sales quotes for signature and close the opportunity on signing
Quote approved in Dynamics 365 → PDF sent through Acrobat Sign → opportunity marked won when the customer signs.
Open →HR
New-hire onboarding pack: offer, PDPA consent and policies signed in one go
When HR adds a hire, the employee receives one Acrobat Sign package with every document; IT and the manager get their tasks.
Open →HR
Generate offer letters from an approved hiring request
Hiring manager submits, HR and finance approve in Teams, the offer letter is generated and sent for signature.
Open →HR
Employee offboarding: exit documents, asset return and licence reclaim
Resignation recorded → clearance form signed, assets tracked, Microsoft 365 and Adobe licences reclaimed on the last day.
Open →HR
Staff claims with receipt upload, approval and a PDF claim voucher
Staff submit claims with receipt photos; managers approve in Teams; finance gets a single PDF voucher with receipts merged.
Open →HR
Annual policy acknowledgement campaign with completion tracking
Send the code of conduct or IT policy to every employee, track who has signed, and report completion by department.
Open →Procurement
Vendor registration: collect documents, sign the agreement, approve and create the supplier
Suppliers register through a form, upload SSM and bank documents, sign the vendor agreement and are approved by procurement.
Open →Procurement
Purchase requisition approval with value-based routing and a PDF PO
Requests route to the right approvers by amount; approved requests produce a numbered PDF purchase order.
Open →Finance
Supplier invoice capture from email with AI Builder and three-way match checks
Invoices arriving in the AP mailbox are read by AI, matched to the PO, and queued for approval.
Open →Finance
e-Invoice archive: store validated MyInvois e-Invoices with a readable PDF copy
For each e-Invoice your ERP or middleware submits to LHDN MyInvois, keep the validated record and a branded PDF with the QR code in SharePoint.
Open →Finance
Generate and email monthly customer statements as password-protected PDFs
On the 1st of each month, build a statement per customer from Excel or Dataverse, protect it with a password, and email it.
Open →PDF & documents
Turn scanned PDFs into searchable PDFs automatically (OCR)
Anything dropped into a 'Scans' folder is OCR'd with Adobe PDF Services and saved as a searchable PDF that Microsoft Search and Copilot can read.
Open →PDF & documents
Assemble a submission pack: merge many files into one bookmarked PDF
Combine Word, Excel and PDF files from a folder into one ordered PDF — tender submissions, claim packs, board papers.
Open →PDF & documents
Auto-protect and watermark PDFs before they leave the organisation
Files placed in an 'External' folder are watermarked 'Confidential – <recipient>', password-protected and shared with an expiring link.
Open →PDF & documents
Redaction review workflow before documents are disclosed
Route documents for disclosure through an Acrobat Pro redaction step and a second-person check before release.
Open →PDF & documents
High-volume letters with Adobe Document Generation (approval letters, certificates, notices)
Merge records from a list or database into a Word template and output individual PDFs — thousands at a time.
Open →PDF & documents
Training completion certificates generated and emailed automatically
When attendance or a quiz is completed, a branded PDF certificate with a unique ID is created and emailed.
Open →Procurement
Tender submission pack for ePerolehan and GLC tenders
Track tender deadlines, collect inputs from each team, and assemble a compliant, compressed PDF pack ready for upload.
Open →Compliance
Board papers: compile, secure and distribute, then collect circular resolutions
Company secretarial compiles papers into one secured PDF for directors and collects signatures on circular resolutions via Acrobat Sign.
Open →Compliance
PDPA consent capture with purpose, retention date and evidence
Capture consent with Acrobat Sign or a form, store purpose and retention date as metadata, and flag records due for disposal.
Open →Compliance
PDPA data access and correction requests with the 21-day clock
Log access and correction requests, track the statutory deadline, and assemble a redacted response pack.
Open →Compliance
Personal data breach logging and notification workflow
Staff report a suspected breach in Teams; the DPO triages, the response team is assembled and notification deadlines are tracked.
Open →Compliance
Contract expiry and renewal alerts at 90, 60 and 30 days
A daily flow checks contract end dates and alerts owners in Teams with the signed PDF attached.
Open →IT & admin
Adobe licence requests with manager approval and automatic assignment
Staff request Acrobat Pro or Creative Cloud in a form; on approval they're added to the right group and Adobe provisions the seat.
Open →IT & admin
Reclaim unused Adobe licences before renewal
Monthly, compare the Adobe Admin Console user report with sign-in activity and ask managers to confirm or release idle seats.
Open →IT & admin
VIP anniversary and renewal reminders with a seat true-up checklist
90/60/30-day reminders before the Adobe VIP anniversary, with a checklist and a quote request to your reseller.
Open →Creative ops
Creative request intake, Frame.io / PDF review and approval
Marketing requests go to a queue, designers get a brief, reviewers comment on PDFs or Frame.io links, and approvals are logged.
Open →Creative ops
Resize and export product images for every channel automatically
Upload a master image; get Shopee, Lazada, website and social sizes back — via the Photoshop API (Firefly Services) or a desktop droplet.
Open →Creative ops
Brand asset governance: usage-rights expiry and takedown alerts
Track licensed photos, talent releases and campaign assets; alert before usage rights expire.
Open →Sales & CRM
Sales proposal pack: generate, protect and track opens
From a CRM opportunity, assemble a proposal with case studies and pricing into one PDF and share a tracked link.
Open →Sales & CRM
Customer application forms: Acrobat Sign web form → Dataverse → case created
Customers complete and sign an Acrobat Sign web form on your website; data creates a case or lead and documents are filed.
Open →IT & admin
Make a document library Copilot-ready: OCR, metadata and permissions check
Prepare SharePoint content for Microsoft 365 Copilot and Copilot Studio agents: OCR scans, tag metadata, and flag over-shared folders.
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