Power Automate workflow · Compliance

Board papers: compile, secure and distribute, then collect circular resolutions

Company secretarial compiles papers into one secured PDF for directors and collects signatures on circular resolutions via Acrobat Sign.

TriggerManual flow from the meeting folder
ConnectorsSharePoint · Adobe PDF Services · Adobe Acrobat Sign · Office 365 Outlook
CategoryCompliance

The problem

Board packs are emailed as dozens of attachments; circular resolutions are couriered for wet signatures.

The outcome

One secure pack per meeting and resolutions signed remotely within days, with a full audit trail.

Before you start

  • Directors list with emails.
  • Resolution templates in Acrobat Sign.

Build it step by step

  1. Compile — Merge papers in agenda order into one PDF with a cover page.
  2. Secure — Protect with a password and disable printing if required.
  3. Distribute — Share via expiring 'specific people' links to directors.
  4. Circular resolutions — Send the resolution through Acrobat Sign to all directors in parallel.
  5. File — Save the signed resolution and audit report to the statutory records library.

Connector action names are shown as they appear in Power Automate at the time of writing; Microsoft and Adobe occasionally rename actions or add new versions.

Error handling

  • Check your constitution for circular resolution rules (e.g. majority or all directors) before configuring the signer set.

Licensing

  • Acrobat Sign + Adobe PDF Services.

Variations

  • Use Microsoft Purview sensitivity labels to protect the pack instead of a password.

Common in: GLCs · Banking · Legal